The Municipal Clerk has designated responsibilities defined by legislation.

The Clerk prepares Council and Committee meeting agendas. The Clerk is responsible to attend meetings of Council and Committees to accurately record decisions made. All minutes of Council and Committees, together with original resolutions and by-laws, are indexed and kept permanently. Members of the public are welcome to review minutes which have been approved by Council at the municipal office or on-line. Please let our staff know what you may be interested in, as this will assist in locating the information.

Special occasion certificates and congratulatory messages from the Mayor may be requested from the Clerk's Department.

Licences and Permits

The Clerk's Department also has responsibility for issuing a number of licenses and permits:

• Billiard, Pool and Bagatelle Tables Licence

• Campground Licence

• Refreshment Vehicle Licence (Mobile Canteen, Chip Truck, etc.)

• Taxi Licence

• Automobile Wrecking Yard Licence

• Marriage Licence
• Film Production Permit

Accountability & Transparency Mechanisms

The Municipal Act, as amended by Bill 130, requires the municipality to develop polices and by-laws which reflect an open and accountable method of transacting the business affairs of the Township. Some policies are new while others have been in place for a number of years. The following policies and by-laws have been adopted by the Council of the Township of Brock and may be reviewed by clicking on the appropriate link. A summary of all accountability and transparency mechanisms is available by clicking here.

Accountability Mechanisms

• Council Procedural By-law - to regulate the proceedings of Council together with meeting times, etc.
• Agendas & Minutes - agendas are available on the Friday before a meeting and minutes are available once adopted by Council.
• Closed Meeting Investigator By-law -  All meetings of Council are open to the public; portions of a meeting may be closed to the public to discuss certain matters as prescribed within the Municipal Act but the decisions of Council must be made in the open portion of a meeting. Please click here for general information related to the closed meeting provisions of the Municipal Act. The public (individuals and agencies) may request an investigation as to whether Council has violated the "open meeting" provisions of the Municipal Act by submitting a written request together with a $25.00 fee. Council has appointed Local Authority Services Limited (LAS) to act as the Township's meeting investigator in the event that a written request is received. Click here for a copy of the LAS Agreement. 
  
• Freedom of Information Requests - A documented process to request information from the Township subject to a number of mandatory and permissive exemptions to the release of information.
• Municipal Conflict of Interest Act - members of Council are required to disclose any direct or indirect pecuniary interest at a meeting and shall not take part in a discussion, attempt to influence a vote,  nor vote on the matter. The Act provides for a number of situations where a member would not have a pecuniary interest. In addition, the Act provides for a number of penalties, inclusive of expulsion from Council, as may be directed by the Courts.
• Financial Reporting & Statements - on an annual basis Council adopts an operating and capital budget in order to establish the tax rate for billing purposes. In addition, the municipality is required to produce an audited financial statement.
  

Transparency Mechanisms

• Council Code of Conduct - This by-law provides a framework for the conduct of Council members and addresses such matters as meeting conduct, confidential information, procurement of goods and services, incompatible activity, use of corporate resources during an election campaign, regard for the Human Rights Code, and their relationships with staff.
  
• Pubic Notification Policy - The Township must adopt a policy identifying notice requirements for a variety of matters set forth in the Municipal Act; these are in addition to notice requirements contained in other Provincial statutes (e.g. Planning Act). 
• Sale of Land By-law - This by-law details the procedures to be followed when the municipality declares land to be surplus to its needs with the intention to sell. This by-law does not address lands which may be sold under a tax sale. 
• Hiring Policy - This policy addresses the hiring practices of the municipality to ensure that hiring decisions are conducted in an open and transparent manner. 
• Procurement of Goods & Services - this by-law addresses the manner in which goods and services are purchased including the need for quotations, proposals, tenders, etc.
• Delegation of Authority - This by-law delegates certain authority to staff and includes the power to close a highway and determining completeness of a submitted planning application. In addition, the ability to approve Site Plan Applications submitted under the Planning Act have been delegated to staff. 

Accessibility Planning

Accessibility Plan

In accordance with the Ontarians With Disabilities Act, 2001, Council has adopted an updated Accessibility Plan for 2007-2008 which lists earlier efforts to remove barriers, identify future projects to remove barriers in the short, medium, and long term, and identifies a work plan for the members of the Accessibility Advisory Committee.

The Fire department is in the process of compiling a confidential listing of those persons with disabilities or special needs who may require special assistance in the event of a fire or medical emergency. If you would like to add your name to this list please contact the Fire Department at 705-432-2355 ext. 231. Click here for more information.

The municipality invites applications from interested members of the public to serve on this Committee. Please click here for further information.

AODA Standards

The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) permits the Province to make regulations establishing accessibility standards applicable to public and private sector organizations. It is intended that standards will be released to address the following: customer service, transportation, communication and information technology, built environment, and employment. The release of these standards is consistent with the Province's goal to acheive accessibility for all Ontarians by 2025. Public sector organizations must comply with this standard by January 1, 2010; designated private sector organizations have until January 1, 2012.

The first standard released addresses Customer Service. Effective January 1, 2010, designated public sector organziations, including the Township of Brock, must have a Customer Service Standard Policy. Click here to review the Township's policy adopted by the Committee of the Whole on May 25, 2009.

Planning and Development

Staff of the Clerk’s Department administer Planning and Development inquiries and applications.

Fee Schedule

The Clerks Department fees are outlined in the Clerks Fee Schedule.

Staff Directory

Please refer to the Township Staff Directory for individual contact information.