Support for Community Organizations

Facility Rentals 

Municipal facilities are available for bookings through the Recreation Department. 

Equipment Lending 

Community Organizations and Non-Profits may request use of municipal equipment for their events such as garbage receptacles, pylons, picnic tables etc. 

Many of the Township's communication channels are available for use by Community Organizations and Non-Profits to share information about their activities and upcoming events. 

• Inclusion of events and organization listings in the Recreation Guide
• Listing on the municipal website
• Inclusion of events and programs on the municipal events calendar
• Inclusion of events and programs in the monthly municipal e-newsletter
• Inclusion of events and programs on the Choose Brock tourism website
• Proclamations
• Flag Raisings
• Presentations at Council
• Messaging on digital displays at the Municipal Administration Building, Beaverton Town Hall and Manilla Hall

• Please read the Digital Sign Policy to see if your messaging qualifies for display.

The Communications Department sends out a quarterly email to Community Organizations with important information and key dates. Please email communications@brock.ca if you wish to be added to this email or have any questions about promotional support from the Township.

Community Organizations and Non-Profits may request financial support in two forms: 

• Partial Refunds for the cost to rent a municipal facility 
• Apply for funds raised at the Annual Township of Brock Charity Golf Tournament 

Are you planning on using a municipal facility or park? 

Make sure to book your event well in advance! 

Please reference the Accessible Event Checklist when preparing to make sure your event can be accessed and enjoyed by everyone!  

If a tent or stage is being set up for any portion of your event, you may require a building permit. Please contact building@brock.ca for more details. 

Make sure to apply for the appropriate Fireworks Display Licence.  

Providers may be required to have a refreshment vehicle licence from the Township of Brock or a valid license from another municipality. 

If yes, a Special Occasion Permit must be obtained from the AGCO. 

If yes, approval from the Fire Department is required. Please contact fire@brock.ca  

Events must follow the Municipal Noise By-law. If you are aware that your event will not abide by the by-law, you may apply for an exemption by following the criteria in Section 5 of the below. Typical hours noise is prohibited 9:00 p.m. – 8:00 a.m. Noise outside of permitted hours is subject to a separate fee and Council approval.

If yes, additional information for each inflatable or ride must be collected by the municipality. TSSA approval may be required for some inflatables. Please contact clerks@brock.ca for more information.

If your event requires a road closure for municipal roads, a Municipal Road Occupancy Permit must be obtained. 

Regional Road Closures can be applied for online.  

A detailed Site Plan assists with the planning of your event and must be supplied to the township when requesting support. A formal survey is not required, a google map image or hand drawing is acceptable. It should include all relevant information such as: 

• Location of all Tents, temporary or permanent structures
• Location of Barricades and road closures (road, parking, bicycle parking, parking lots)
• Detailed detour route identifying from to points of road closure
• Emergency exits
• Fire extinguishers, propane storage
• Location of command post or office, medical and first aid station(s) emergency vehicle access points and all exits and entrances (both emergency and for the public)
• Fencing, staging, bleachers, stages, inflatables, petting zoos, etc.
• Food/refreshment tent vendors, restrooms, refreshment tents
• Location of portable washrooms and hand wash stations
• Location of Garbage receptacles
• Location of Picnic Tables
• Location of any Township provided item(s)

Would you like Council to be in attendnance at your event? In your request, clearly indicate the date(s) when you wish Council to be present and if you have any tasks for them (i.e. ribbon cutting, entering a float in the parade, giving a speech).