Property Taxes

Property owners can email taxes@brock.ca or call 705-432-2355 to advise that the tax bill has not been received. Treasury staff will verify if the mailing was returned by Canada Post and confirm the mailing address is correct. If the mailing address is incorrect and/or Canada Post returned the mailing to the Township of Brock, the tax bill can be emailed or mailed at no fee. Any re-issuance of tax documents is subject to a user fee as published in the User Fees By-law. 

Property owners can email taxes@brock.ca or call Treasury staff at 705-432-2355. Treasury staff will confirm ownership and assist with the information. Property owners may wish to seek confirmation that the title transfer (deed) registered at the Land Registry Office by their law office has been sent to Brock Township. Any re-issuance of tax documents may be subject to a user fee as published in the User Fees By-law.

Complete the Tax Account Information Change form.

Property owners listed on tax accounts are to be the same as the title transfer document registered at the Land Registry Office. In the event of a registered owner change, the law office that completes the registration of the title transfer at the Land Registry Office must also submit the registered instrument (deed) to the municipality.

Treasury staff will not modify the names on the tax account without the registered instrument at the Land Registry Office. Property owners can contact Treasury staff to confirm their tax account data and/or that the ownership change is processed.

Please consider processing time of 4 to 6 weeks when confirming the ownership change was completed. A registered owner change includes the following:

·        Removing a registered owner (includes changes in ownership such as removal of a joint tenant, tenants in common and death of a registered owner)

·        Adding a registered owner (includes adding a child or spouse to the parcel register)

·        Changing the name of an already registered owner (includes changing of the family name from maiden name)

Property owners that have arrangements with their bank to remit the property taxes on their behalf should verify that the payments are ongoing. To set up the payments with your bank, property owners should send the recent tax bill or statement to their representative at their bank (mortgagor).

The mortgage holder remitting on the ratepayer’s behalf will be shown on the top portion of the tax bill.

Property owners are encouraged to verify that their bank (Mortgage) has submitted a declaration notifying Brock Township Treasury staff of their interest in your tax account. 

Treasury staff will then send future bills directly to your bank for payment remittance processes. Property owners will continue to receive a copy of the interim and final tax bill for their records. When receiving the final tax bill, property owners are encouraged to verify that their bank (mortgagor) is on the tax bill in the upper right corner. 

The bank (Mortgage) will send notice to the Township of Brock to remove their interest from the property tax account. Property owners can send an email to taxes@brock.ca for confirmation of this change in payment processing arrangements. When receiving the final tax bill, property owners are encouraged to verify that their bank (mortgagor) is no longer shown on the tax bill.

Property owners that would like to take advantage of the monthly payment plan can complete the Pre-Authorized Payment Monthly Application Form found on our website under Paying Property Taxes.  Tax Account must have a zero balance to be eligible for the monthly plan. 

Property owners that are selling their property can complete the Pre-Authorized Tax Payment Plan Cancellation form found on our website under Paying Property Taxes. When completing this form clearly specify when you would like your payments to end. Upon clicking submit, the form will enter the processing queue in Treasury.  Property owners are to submit this direction fourteen (14) days prior to your next scheduled payment date.

Property ownership transfers are done by a law office selected by the purchasers and sellers of the properties. During the preparation of the ownership transfer, the lawyers are to review all the property tax information and balances ensuring that the property purchaser and seller are billed their share of the tax levies. Tax levy adjustments between the seller and purchaser are on the Statement of Adjustments document reviewed by each party at the final signing stage of the transaction. Overpayments and underpayments are dealt with at this stage by the law office chosen by the parties involved. Property owners are encouraged to question their lawyers prior to completion of the transaction.  The municipality is not involved in the tax levy allocation.  Property owners are encouraged to advise their lawyers to purchase the tax certificate online.

Property owners that have remitted post-dated cheques and would like the cheque to not be processed are advised to contact Treasury staff by email to taxes@brock.ca with the details of the cheque (name, address, roll number, amount, date, etc.). Property owners are required to advise Treasury staff fourteen (14) business days before the date indicated on the cheque. Treasury staff will assist with the cheque retrieval process. Property owners should note that the post-dated cheque removal service is subject to a user fee as published in the User Fees By-law. 

Property owners that have made a payment that does not appear to be processed onto the tax account are encouraged to email taxes@brock.ca with their phone number and as many details regarding the payment as possible. Treasury staff will research the payment and follow up with property owners directly. To speed up the review process, property owners should attach proof of payment and any supporting documents where available.

The Township of Brock does not currently offer this service. Property owners are encouraged to follow our social media postings for information on when this service will be made available to property owners.

Property owners seeking a review of their account balance where a refund may be required are encouraged to complete the Refunds Requests Form. Treasury staff will review the submitted refund request and contact the property owner where required. Tax accounts must be in a credit position to be considered for a refund. Property owners should note that this process is subject to a user fee as published in the User  Fees By-law. There is a processing time of six to eight weeks for approved refund requests.

Complete the E-billing Application to receive electronic tax bills. Additional information is available under Paying Property Taxes.

When a property owner has made improvements such as adding a structure, changing the use of the property or an extension to the square footage, this will trigger an assessment change. Municipal Property Assessment Corporation (M.P.A.C.) will review the property details and change the current value assessment on the property accordingly. Property tax assessment changes are provided to Township of Brock Treasury where the Supplementary tax bill is issued. Property owners that do not agree with their assessment change should contact M.P.A.C. for clarification of the assessment data.

Property owners are issued tax bills annually in January and in June. Adjustment statements are issued for assessment changes processed throughout the year. Reminder notices are mailed five times during the year.

The administration fee outlined in the User Fees By-law recovers the administration costs to review and re-issue tax bills and statements where the previously issued tax bill is being replaced. Property owners should ensure the mailing address on the tax account is correct. Property owners are encouraged to contact Canada Post for any undelivered mail